Overview

We are recruiting!

Our Client is an international trading house with over 52 years’ experience specializing in the export of FMCG’s, fruit and vegetables, meat, wines and building materials.

They are looking for an energetic and self-motivated professional to join our Finance team as a Creditors Controller. The ideal candidate will be overseeing the accounts payable process within an organization. This involves managing the payment of invoices, maintaining relationships with vendors, and ensuring compliance with financial policies and procedures. Ideally we are looking for someone who can speak French.

Key responsibilities of the role include the following:

  1. Creditor’s reconciliations: Timeous monthly reconciliation and payment of all creditors’ accounts according to terms arranged.
  2. Payments for non-trade purchases: Payments as per policies and guidelines in place.
  3. Journals: Preparation of computer journals relating to capture errors, debit orders via cash book and creditor payments via the CFC accounts.
  4. Payments: Timeous preparation of payments to creditors according to specific terms arranged.
  5. Queries: Respond quickly and courteously to all creditor queries, both telephone and written.
  6. Credit applications: Prepare application for approval by financial director

Details of Key Responsibilities:

  1.   Creditor’s reconciliations:
  • Reconcile statements to remittance advices and show reconciling items outstanding on account.
  • Clear reconciling items from reconciliations promptly. This will entail requesting credit to be passed on outstanding claims and resolving queries on accounts. This responsibility is of crucial importance to the maintenance of accurate accounts and the avoidance of loss through claims being unattended to etc.
  • Ensure that all available settlement discounts are taken when payments are prepared and that the correct journals are done.
  • Ensure all account allocations are correct and any mis postings are correctly processed.
  • Ensure that payments are made to suppliers timeously per the terms arranged with them.
  • Handling of all foreign payments for purchases and preparing of drafts and telegraphic transfers.
  • Pick up all foreign payments in the cash book and show contra entries to clear invoices against payments.
  • Ensure that monthly and year-end accounting timetables are adhered to.

 

  1. Payment for non-trade purchases:
  • Monitor payment of all monthly accounts by due date.
  • Monitor posting, depositing and sending of cheques by hand.
  • Ensuring that general ledger allocations are correct.

 

  1. Journals:
  • Writing and entering journals to contra Credit Notes and Credit Note Requests.
  • Corrections for any postings which have been incorrectly processed.

 

  1. Payments:
  • The main responsibility here is to ensure that payments are made timeously to suppliers per the terms arranged with them.
  • Arrange for any letter of authority (assignment of proceeds) through MCB in favour of suppliers if necessary, as per company policy.
  • Arrange for freight payments to be paid in US$ where applicable and then to follow up by obtaining Bills of Lading from Export Co-Ordinators and send this together with the payment instruction to MCB.

 

  1. Queries:
  • Sending documentation at suppliers request.
  • Liaising with suppliers over queries.

 

  1. Credit Applications:
  • Prepare credit applications for approval by the Financial Director

 

We are looking for someone with the following characteristics:

  • Efficient
  • Resourceful
  • Able to speak their mind.
  • Enjoys confrontation.
  • Takes pride in their work.
  • Able to handle pressure and deadlines.

We are looking for someone with the following experience and skills:

  • Bachelor’s Degree in Finance, Accounting, Business, or a diploma in Credit Control
  • Proven experience in accounts payable or a similar financial role.
  • Knowledge of accounting principles, financial regulations, and accounts payable best practices
  • 3 – 5 years’ experience within a credit control team
  • French speaking
  • Proficiency in using Syspro and Microsoft Excel
  • Detail-oriented with strong organizational and problem-solving skills.
  • Effective communication skills