Debtors Clerk

Overview

We are recruiting!

Our client in South Africa, Pretoria is looking for a Debtors Clerk to join their team for a job vacancy within the Security industry.

To apply or for more information follow the link below.

Main Purpose of Appointment: The invoicing of services to clients and the collection and
administration of the payments. This includes the daily monitoring and administration of Debtors
and capturing on Pastel on a Professional administrative basis.
General Ledger:
• Daily processing of Cashbook entries from Bank statement
• Bank reconciliation, following up on recon items
• Processing of debtor and creditor related journals in Pastel
• Updating of the monthly Debit Order Schedule
Debtors:
• Daily follow up on Outstanding Debtors and updating the Daily Debtors schedule
• Monthly Invoicing of all Debtors (contract and sundry)
• Reconciling monthly statements of all Debtors
• Complete monthly Invoice registers and reconcile to Trial Balance entries
• Assist in updating of client contract register (new contracts, escalations, changes and
terminations)
• Complete general administrative tasks relating to debtors
• Report feedback on a daily basis to the Financial Manager regarding debtors
• Monthly customer journals
It will be advantageous if the applicant has also experience in below creditor functions
Creditors:
• Capture of creditors on Pastel
• Ensuring invoices received are valid Tax Invoices ito SARS requirements
• Ensuring expense invoices are authorised and matched to the purchase order
• Reconciling monthly statements of Creditors to the Supplier Ledger in Pastel
• Preparation of creditors for capturing payments on the bank
• General tasks relating to creditors
• Collect and administrate BBBEE certificates of suppliers on an on-going basis
• Monthly supplier journals
Knowledge Requirements:
• English Language — Knowledge of the structure and content of the English language
including the meaning and spelling of words, rules of composition, and grammar.
• Customer and Personal Service — Knowledge of principles and processes for providing
customer and personal services.
• Clerical — Knowledge of administrative and clerical procedures and systems such as
word processing, managing files and records, and other office procedures and
terminology.

Skill Requirements:
Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Writing — Communicating effectively in writing as appropriate for the needs of the audience.
Reading Comprehension — Understanding written sentences and paragraphs in work related documents.
Speaking — Talking to others to convey information effectively.
Advanced Computer Literacy – Ability to operate a computer and the necessary programs to complete daily and monthly tasks.
Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.
Oral Expression — The Ability to communicate information and ideas in speaking, so others will understand.
Speech Recognition — The Ability to identify and understand the speech of another person.
Written Comprehension — The ability to read and understand information and ideas presented in writing.
Written Expression — The Ability to communicate information and ideas in writing, so others will understand.
Speech Clarity — The Ability to speak clearly, so that others can understand you.
Time Management – The Ability to function under deadlines on a timely basis.
Qualifications & Position Requirements:
Grade 12
5 Years’ experience in similar or same working / position environment
Finance Degree/Diploma an advantage
Security industry experience and or knowledge an advantage
Well-developed operational and administrative skills
Attention to detail and accuracy
Organizational ability/planning capabilities
Good verbal and written communication capabilities
Able to work under pressure and meet deadlines
Computer literate
Good people skills
Valid Driver’s License
Medically Fit
Computer Literacy:
Pastel Partner Version 19
Microsoft Office (Good Excel and Outlook capabilities)
Windows knowledge