Overview

We are recruiting!

 

Our client, in the financial services sector, is looking for a highly organized, adaptable, and efficient Executive Assistant to support the executive committee. The ideal person must be able to multitask and manage multiple priorities and maintain strong communication with all departments to ensure coordination between the exec committee and third party stakeholders.

 

Key Responsibilities:

  • Calendar management, scheduling meetings, and coordinating travel arrangements including organizing visas where necessary.
  • Handle communications on behalf of the executives.
  • Organize and prepare for meetings, including creating agendas, compiling relevant documents, and minute taking
  • Manage travel logistics for the exec committee, including flights, accommodations, ground transportation, and preparing itineraries.
  • Document & File Management
  • Stakeholder Management
  • General administration support including office management, resource management, ad-hoc tasks as needed.
  • Project Coordination
  • Inter-department coordination

Requirements:

  • Minimum of 5 years’ working experience for a recognized company within a similar position. Preference will be given to candidates who have had exposure in the legal, corporate and advisory environment.
  • Bachelor’s degree or equivalent professional experience.
  • Strong organization and time-management skills
  • Excellent written and verbal communication skills
  • Proficient with MS Office and project management software
  • Adaptable and able to function across all departments
  • Strong interpersonal skill with a professional demeanor.
  • A drivers’ license and passport are essential.
  • Confidentiality and discretion is essential.